I’ve had quite a few searches coming through to this blog from people wanting to know how to create a specific kind of page numbering – the kind when it reads “page 1 of 2”, “page 1 of 5”, “page 2 of 3”, etc. If you want more detail on page numbering, read and s. If you want to know how to make “page 1 of 10” appear on your document read on! Why would I want to make my page numbers say page 1 of 2? It’s a matter of personal choice as to how you format your page numbers. However, your department or office might have a style guide that dictates this, so it’s as well to know how to do it. How do I get page numbers to say page 1 of 2?
Aug 20, 2018 - RELATED: How to Insert Page X of Y into a Header or Footer in Word. Word numbers all your pages, but those numbers remain hidden.
As I mentioned, I have more detailed resources on page numbering. This is more of a ‘quick and dirty’ guide. Go to the Insert tab, move to the Header and Footer area, and click on the little arrow at the bottom right of the Page Numbers button. This will give you a menu where you can select where your page number is to appear. Choose, for example, Top of Page, then scroll down the list of options to find Page X of Y: This gives you three places where you can insert page x of y into your document. I’ve chosen the top one. Click the option and there you have it: Note that you can’t change this in Page Number Options, you must do it using the Page Numbers option as shown above.
If you have found this article useful, please share it using the buttons below, and leave me a comment! This is part of my on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Related posts on this blog: – the basics – advanced editing etc. Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC.
Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it.
I bear no responsibility for any pickles you might get yourself into! Find all the short cuts. I am using page number, page x of y, in a series of technical specifications. Page one footer is different as I have information about the document in a table in the footer on page one and just document number and page x of y on all remaining pages. I use PAGE and NUMPAGES.
Everything appears correct when I am in the document. However when I save and reenter the document page one always displays 1 of 2 while the remaining pages are correct 2 of 7, 3 of 7 etc. When i double click on the footer the page count on the first page corrects itself. I read a lot about numbering with sections and wonder this problem is because I use a table at the bottom of the first page for the document information is this forcing a section break on page one? It does not display a section break when i enter alt + F9.
Microsoft Word provides you with the option of selecting a numbering style (e.g. “Roman Numeral”, “Arabic”) and gives you the option of selecting the “starting at” number. You can set the page numbers for your entire document, or if you need more control, you can do it section-by-section as well. If you want continuous pagination that is all in the same format, go to the Insert Ribbon, and in the Header & Footer Group, click on the Page Number icon. Choose the appropriate placement of the number and a style. If you are writing a Rackham dissertation, you have more complicated pagination. For example, Rackham’s guidelines require that the page numbers begin on the third or fourth page of your document (depending on if you include a graphical frontispiece) and the page number on that page should be Roman numeral “ii”.
Page numbering should continue on in roman numerals until the first page of Chapter 1 is reached. At that point, the numbering should restart in Arabic (“1, 2, 3”). To accomplish this, we are going to divide the document into different “sections”, break them apart (so they can have different page number formatting), and then add the page numbers. View this video and or see the written sections below on how to achieve this. Using Sections to Control Page Numbering The following instructions demonstrate numbering a dissertation document according to Rackham’s guidelines. These steps assume you are including a title page, a copyright page, dedication and acknowledgements and other front matter, and then the body of your dissertation. Put your cursor before the first letter of “Dedication” or whatever is the first thing that comes after your copyright page.
On the Page Layout Ribbon, in the Page Setup Group, click on the arrow next to the Breaks icon and select Next Page under the Section Breaks section. If you turn on the paragraph markers, you should now see a section break on the previous page. Put your cursor before the first letter of your first chapter and repeat steps 2 and 3. You have just separated your dissertation into sections. If you want to see what section you are working in, a the left end of Status Bar (at the bottom of your Word document), Word tells you what page you are on, how many words are in your document, which section you are in, and so on. If you don’t see the section information, right-click on the Status Bar, and select Section in the menu that appears.
Breaking the Connection Between Sections By default, the headers and footers of each section are connected to those of the sections before and after it. Therefore, if you want different page number styles to vary from one section to the next (such as Roman or Arabic), you’ll need to break the connection between the sections. Particularly with landscaped pages, it is often helpful to break the connection in the header as well as in the footer. Put your cursor on the first page that needs the Roman numeral. On the Insert Ribbon, in the Header & Footer Group, click on the arrow under the Footer icon and select Edit Footer. You should now be in the footer of that page; in the Header & Footer Tools Design Ribbon, in the Navigation Group, unlink this section’s footer from previous sections’ footer by clicking the highlighted Link to Previous icon.
Put your cursor in the header area, and again click the highlighted Link to Previous icon. Scroll down to the first page of the body of your dissertation (the chapters), make sure your cursor is in the footer, and click the highlighted Link to Previous icon again. Repeat for the header area. You have now successfully unlinked footers of these sections. Any page numbers you put in the body of your document will not affect the page numbering of your front matter, and vice versa. Adding the Page Numbers.
Scroll up to the section that contains your front matter and click in the footer of any page (don’t do anything for your title page and other pages that don’t require a page number). On the Insert Ribbon, in the Header & Footer Group, click on the arrow next to the Page Number icon and select the positioning you’d like. Generally, Bottom of the Page is the choice, and either Plain Number 2 (centered) or Plain Number 3 (right aligned). To change to Roman Numerals, on the Insert Ribbon, in the Header & Footer Group, click on the arrow next to the Page Number icon and select Format Page Numbers to set the “start at” number and the style of numbering. Scroll down to the first page of the next section (where your chapters start) and click in the footer. Repeat steps 2 and 3 to set the page numbers for this section. We have noticed in Office 2010 that sometimes when you insert the page number in the chapters’ sections it automatically turns to Arabic.
If that is the case, then you just need to follow step 3 to make it start at 1.